ARTICLE 1 – DEFINITIONS

For the purposes of these general terms and conditions, the following definitions apply:

1. HFA/Contractor: Her Future Academy (in formation), an initiative of Meredith Edam, located in Almere (hereinafter: HFA).

2. Client: The natural person or legal entity that enters into an agreement with HFA to participate in a workshop, training course, or coaching program.

3. Participant: The individual who actually participates in a workshop, training session, or coaching session, regardless of whether that person is also the client.

4. Agreement: The agreement between HFA and the client regarding participation in a workshop, training session, or coaching session.

5. Services: All activities offered and performed by HFA, including (online) workshops, training sessions, coaching, and related services.
   
   

ARTICLE 2 – SCOPE OF APPLICATION

2.1. These general terms and conditions apply to all quotes, agreements, and services offered or provided by HFA.

2.2. Any deviations from these terms and conditions are valid only if agreed upon in writing.

2.3. By participating in an activity or entering into an agreement with HFA, the client declares that it agrees to these general terms and conditions.

ARTICLE 3 – FORMATION OF THE AGREEMENT

3.1. The agreement is concluded upon written or digital confirmation of participation by the client or upon payment of the invoice.

3.2. HFA reserves the right to refuse participation or to reschedule it, for example, in the event of insufficient registrations or force majeure.

ARTICLE 4 – PERFORMANCE OF THE AGREEMENT

4.1. HFA will provide the services to the best of its knowledge and ability.

4.2. The content and structure of workshops and coaching programs may be adjusted during the course of the program to ensure quality.

4.3. Participation in coaching or workshops is always at the participant’s own risk.

ARTICLE 5 – CANCELLATION AND RESCHEDULING

5.1. Cancellation by the client must be made in writing or by email.

5.2. No fee is due for cancellations made up to 14 days before the start of the activity. If canceled within 14 days, HFA reserves the right to charge (a portion of) the costs.

5.3. If HFA must cancel or reschedule the activity, the client will be notified as soon as possible. In that case, an alternative will be offered or a refund will be issued.

ARTICLE 6 – PAYMENT

6.1. Payment must be made within 14 days of the invoice date, unless otherwise agreed.

6.2. In the event of late payment, HFA is entitled to suspend performance of the agreement.

6.3. Free activities carried out as part of a grant or fund are also subject to these terms and conditions, unless otherwise indicated.

ARTICLE 7 – LIABILITY

7.1. HFA (i.o.) is not liable for damages resulting from the use of the information provided, coaching, or participation in activities, unless there is proof of willful misconduct or gross negligence.

7.2. Participation in coaching, training sessions, and workshops is entirely at the participant’s own risk.

7.3. Any liability on the part of HFA is limited to the amount charged for the service in question.

ARTICLE 8 – CONFIDENTIALITY

8.1. HFA treats all participants’ personal information as confidential.

8.2. Information shared during coaching sessions or workshops will not be disclosed to third parties without the participant’s consent, unless required by law.

ARTICLE 9 – INTELLECTUAL PROPERTY

9.1. All materials, presentations, assignments, videos, and handouts developed by HFA remain the property of HFA.

9.2. These materials may not be reproduced, shared, or used for commercial purposes without HFA’s written permission.
 

ARTICLE 10 – PRIVACY

10.1. HFA processes personal data solely for the purposes of communication, fulfilling the agreement, and improving its services.

10.2. HFA handles personal data with care in accordance with applicable privacy legislation (GDPR).

10.3. Additional information regarding the processing of personal data is available upon request.

ARTICLE 11 – FORCE MAJEURE

11.1. HFA is not obligated to fulfill any obligation if this cannot reasonably be expected of it due to force majeure (such as illness, technical malfunctions, or government measures).

11.2. In the event of force majeure, the performance of the agreement will be suspended or rescheduled by mutual agreement.

ARTICLE 12 – GOVERNING LAW AND DISPUTES

12.1. All agreements and services provided by HFA (i.o.) are governed by Dutch law.

12.2. Any disputes arising from these terms and conditions or agreements shall be submitted to the competent court in the judicial district where HFA (i.o.) is located.

Version: November 2025

Her Future Academy (in the works) – an initiative by Meredith Edam, Almere